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#Count if then formula in excel how to
Make sure to download this data file from here and now, let’s get started… How to use COUNTIF/COUNTIFS OR The COUNTIF function counts the number of cells in the specified range which meet the. That means we can’t use these functions to count more than a value from a single column or a range.īut today in this post, I’d like to share with you a simple but powerful way to apply OR condition in COUNIF. To count cells that equal a specific value, use the COUNTIF function. The thing is, normally, when we COUNTIF we can just count cells by specifying a single condition and with COUNIFS we can specify more than one condition but it uses AND logic to count values. If yes, then using this OR logic in COUNTIF/COUNTIFS can be a game-changer for you. Have you ever faced a situation where you need to count more than one value from a single column or a range of cells?
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But first of all, let me ask you something. And today, I want to show that by using the same logic we can create a COUNT OR formula.Įven we can create dynamic criteria in this formula. While counting text values, make sure the data does not contain leading spaces, trailing spaces, quotation marks or nonprinting characters.A few days back I wrote about how we can use SUMIF OR. In other words, the referred worksheet needs to be open.Ĥ. COUNTIF Function reports an error (#Value!) when the formula containing the COUNTIF function refers to another worksheet that is closed. The COUNTIF Function returns wrong or incorrect results when used to match strings greater than 255 characters.įor matching strings greater than 255 characters, you can make use of the “&” operator or the CONCATENATE Function.įor example, you can type =COUNTIF(A1:A10, “250 characters”&”remaining characters) to get over the limit of 255 characters.ģ. For example, cells containing “Oranges” and “ORANGES” will be treated as the same.Ģ. Excel COUNTIF Formula counts the number of cells within a specified array or range based on a specific criterion or applied condition. COUNTIF Function counts both upper and lower case letters in text strings. Here are some of the problems that you may come across while using the COUNTIF Function in Excel.ġ.
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In case you want to find a question mark (?) or an asterisk (*), you can use a tilde (~) in front of these Wildcard characters (~? or ~*). The question mark (?) is used to match a single character, while the Asterisk (*) is used to match any sequence of characters. Use Wildcard Characters in COUNTIF FunctionĪs mentioned above, the COUNTIF Function supports the use of wildcard Characters (? & *). In this case, you can count people who are older than 21 years by typing =COUNTIF(B3:B11,”>” & C3) and pressing the enter key. The COUNTIF function allows you to reference other cells containing the values or the criteria.įor example, let us assume that the qualifying age for a certain activity is available in cell C3 as shown bwlow.
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To count people who have the name “Andy”, type =COUNTIF(A3:A11,”Andy”) and hit the enter key. Similarly, you can use the formula =COUNTIF(B3:B11,”<18″) to count people who are younger than 18 years of age.ģ. To count people who are older than 18 years, type =COUNTIF(B3:B11,”>18″) and hit the enter key. Start Excel, and then open a new workbook. Example 1: Counting the Number of Occurrences of a Text String in a Range. Tip: Instead of typing B3:B11, it far more easier to select the range B3:B11 using the mouse.Ģ. This formula can replace all later formulas in this article except the formula to count the number of words in a cell. In above example B2 to B11 is the ‘Range’ of cells to Count and 18 (Age) is the Criteria. To count number of people who are exactly 18 years of age, type =COUNTIF(B3:B11,18) and hit the enter key on the keyboard of your computer. The COUNTIF Function can be used to count people who are above 18 years, below 18 years and those who are exactly 18 years old.ġ. Let us assume that you have an Excel worksheet with Names of people in Column A and their Ages in Column B. Now that you understand the Syntax of COUNTIF Function in Excel, we can take a look at some examples to understand the actual usage of COUNTIF Function. Criteria: The condition that defines the cells to be counted.ġ.The Syntax of COUNTIF Function is COUNTIF (range, criteria)
COUNTIF (range,<>&) means to count cells that do not contain any text.One is to use a formula with a wildcard character, an asterisk () for text values and the other is to use ( ) as a criterion to count all empty cells. The COUNTIF Function supports logical operators (=, ) and wildcards (*,?) for counting cells matching partial criteria. There are 2 ways to count blank cells in a certain range.